ai consulting for small businesses
Feel Less Overwhelmed About Adopting AI
Bring me one messy workflow or the whole tangled business. I’ll tell you what’s ready for AI, what needs fixing first, and what’s perfectly fine just the way it is.
Meet Ruby.
About the founder
I’m Ruby, the Robot Whisperer. I’ve spent 20 years in marketing and the last 10 running my own tattoo studio. I’ve been automating my business for 5 years, with AI doing all the admin work for the past 3. I’ve already made the expensive mistakes in my own shop, so yours doesn’t have to.
The biggest lesson was learning to simplify the work before automating it. Once a process is simple, it’s obvious what to hand to AI, what to keep human, and what to leave alone. That’s what I do for other small business owners now.
Everyone’s telling you to use AI, but nobody’s telling you where it actually fits
Be honest, you’re already paying for at least one AI tool whose only job right now is just to renew itself. If you’re running a business today, these problems will probably feel familiar:
“What if our workflows are too messy to automate?”
“We’re drowning in AI tools, but we don’t know what to automate first.”
“We want to try AI agents, but we don’t know how to do it safely.”
That’s why we don’t start with tools
We start with how your business works, then find the one workflow where AI earns its keep.
Now you can forget the guesswork
No magic to it, just the same three steps every time, whether you bring me one workflow or the whole business. All the deciding happens before anything gets built.
- 1.
Assess.
I look at how your business actually runs, and we decide how far to go. Sometimes that’s one workflow, sometimes it’s the whole operation.
- 2.
Map.
We get the process out of your head and onto paper, so you can see what should stay human, what’s ready to automate, and what’s fine as it is.
- 3.
Implement.
I build it and stick around until your team actually uses it. A workflow nobody adopts is just one more thing that renews itself.
Pick your path
Bring me one process you already know is broken, or zoom out and look at the whole business. Not sure where to start? Begin with the free Bottleneck Mapper and we’ll find your best next move together.
Bottleneck Mapper
Walk me through your business. I’ll help you find the one place where a small change produces the biggest result and map the fix with you live.
Best for: You know something’s wrong, but you don’t know what to fix first.
You keep: The recording and your Next Move Map so you can set it up yourself step by step.
Process Buildout Sprint
Bring me your biggest bottleneck or broken process. I’ll map it, simplify it, and build it inside the apps you already use. Then I’ll test it and install it for you. Optional monthly maintenance available.
Best for: You know which process is broken and want it fixed.
You leave with: A broken process fixed or a manual workflow fully automated.
AI Readiness Overhaul
I’ll evaluate your business end-to-end to find where AI is worth the effort, what needs fixing first, and what should stay human.
Best for: You need a plan across the whole business—and help building it.
You get: An AI Readiness Assessment, a 90-Day Ranked Opportunity Roadmap, and the top-priority builds installed and running.
Common questions about how this works, what it costs, and what you actually get
The practical stuff. What’s included, how it works, and what happens after you say hi.
What does this cost?+
The first call is free. Anything with a clear scope, like mapping a workflow, has a set price in writing before I start. Bigger builds get a fixed number up front too, so no surprise bills. Tell me what you need and I’ll point you to the price. If you don’t need me, I’ll say so.
How long does this take?+
Weeks, not months. I keep the scope small on purpose. One workflow, one clear win. You feel the difference this month, not next quarter.
Will you have access to my customer data, and is it safe?+
Only what the job needs, and only while I need it. I work inside the tools you already use, so nothing leaves your accounts. You can cut my access the day we finish, and I’ll sign an NDA if you want. Your client list stays yours.
What kind of return on investment (ROI) can I expect?+
I won’t quote you a made up number. We measure what the problem costs you now, hours, missed clients, whatever it is, so you can see exactly what changed. Most projects aim to pay for themselves fast. If I don’t think one will, I’ll say so first.
What’s the catch with the free Bottleneck Mapper?+
No catch. I record it for my social media. You get a Next Move Map, and I get to show people how I find a business bottleneck. Want me to build it after, we can talk. If not, no hard feelings.
You don’t have to figure this out alone
One fix or the whole to-do list. Either way, it starts with saying hi. The first call is free. If I can’t help, I’ll tell you.